Privacy Policy for Talent, Crew, and Other Payees
Extreme Reach, Inc.; Extreme Reach Talent, Inc; Extreme Reach Services Group, LLC; CMC Crew Services, Inc; and Extreme Reach Payroll Solutions, Inc.; Slate and Extreme Reach UK Limited (collectively “Extreme Reach”) are committed to respecting and protecting your privacy.
This Privacy Policy describes how we collect, use, disclose, store and otherwise process information collected for Payroll Services. For information related to other Services, please see the relevant privacy policy link above.
Information We Collect
In order to process payroll, residuals, and other relevant payments for Talent, Crew, or other payees (collectively “Payees”), Extreme Reach receives, collects, and creates a variety of information, including tax forms, session reports, timesheets, Payee contracts, payroll stubs, and other wage-related information. The categories of information include name, address, contact information, employment information, tax and payment information, union membership (for instance, if we are making union contributions in association with your payroll), and, potentially, medical information (only if you are injured and make a workers’ compensation claim). This information is most often collected by our clients (or their agents), who are your common law employer, and provided to us in order to process payroll, but may also be collected by Extreme Reach directly from Payees (this mostly only occurs if you contact us directly to update your information). Any emails or other communications addressed to Extreme Reach may also be collected and retained per our records retention policies. Other than those categories of data listed in this section, Extreme Reach does not collect any other personal information.
How Collected Data Is Used
Information collected and created for Payroll Services is used solely to process payments to Payees, to provide required reports to your employer (our client), applicable unions, pension funds, tax authorities, and governmental entities, and to perform associated legally required duties.
We never use your payroll information for marketing purposes, nor do we share such information with any third parties, except those listed below, as required by law or in order to provide the Payroll Services. We do not use your data for any automated decision-making.
Information Disclosed to Outside Parties
We provide information as required to applicable unions and guilds, including their applicable benefits plans, tax authorities, governmental entities, the relevant agencies and advertisers who engage us to process your payroll, and those courts and legal authorities exercising jurisdiction over wage garnishments or other relevant legal proceedings.
Extreme Reach may also disclose personal information to our third-party vendors and service providers that work with us, solely to the extent necessary to provide the Payroll Services. This would include third-party check printers, mail carriers, etc.
We do not otherwise sell, trade or transfer collected information to outside parties unless we believe release is required to comply with the law, enforce our site policies, or protect our or others’ rights, property, or safety.
Payroll data is processed in the United States, Canada, and the United Kingdom.
How We Protect Your Information
Security of all information is of the utmost importance for Extreme Reach. We use technical and physical safeguards to protect the security of your personal information from unauthorized disclosure. We also make all attempts to ensure that only necessary people and third parties have access to personal and confidential information.
We require that our third-party service providers (1) use confidential information only to perform their obligations and (2) otherwise maintain the confidentiality of such information. These third-party service providers are expected to maintain privacy and security protections that are consistent with Extreme Reach’s privacy and information security policies.
Your Rights
You have a variety of rights you may exercise with respect to your personal information. While legislation only requires that we honor certain requests from people who live in certain jurisdictions, we believe in your privacy rights regardless of where you live and, therefore, allow anyone (including agents) from anywhere to exercise any of those same rights, and we will not discriminate in any way against anyone for doing so.
As such, you can exercise the following rights with respect to your personal information that we have: (1) access your information, (2) correct or update your information, (3) delete your information, (4) Do Not Sell or Share directive (unnecessary because we do not ever sell or share payee information except in order to effectuate the payroll services), (5) receive, transfer or port your information to someone else, (6) find out who we’ve disclosed your information to, and (7) unsubscribe or opt-out. To exercise any of these rights, please click here. However, due to the nature of the data (wage payment related), there are some requests we may not be able to comply with due to our legal obligations.
GDPR
Extreme Reach is committed to protecting your data in compliance with the General Data Protection Regulations (GDPR). For Payees who perform services in the United States, Extreme Reach is almost always a dual or joint Controller (along with your actual employer) of your data. In other circumstances, we are almost always a Processor (with your employer or their agents being the Controller). Should you have any issues with how we handle your data, we request that you contact us first so that we can make every effort to address your concerns. You also have the right to lodge a complaint with a local data supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at http://ico.org.uk/concerns/ or telephone: +44303-123-1113.
For further information on your rights under GDPR, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
CPRA
If you are a California resident, California law provides you with particular rights regarding our use of your personal information. To learn more about your California privacy rights, visit https://oag.ca.gov/privacy/privacy-laws. To exercise any such rights, please click the link above within the “Your Rights” section.
For data regarding Data Requests we received and responded to in 2021, please see Consumer Data Request Report.
Legal Basis For Processing Data
Our legal basis for processing personal information will depend on the personal information concerned and the specific context in which we process it. However, we will normally process personal information from you only where: (a) we have your consent to do so, (b) where we have a legal obligation to do so, or (c) where the processing is in the legitimate interest of you and/or your employer (and not overridden by your data protection interests or fundamental rights and freedoms) in order to pay you money that is owed by our client.
Where we rely on your consent to process the personal information, you have the right to withdraw or decline your consent at any time. Please note that this does not affect the lawfulness of the processing based on consent before its withdrawal. Withdrawing consent may limit, delay, or prevent our ability to process payments owed to you.
Should you have any issues with how we handle your data, we request that you contact us first so that we can make every effort to address your concerns. You also have the right to lodge a complaint with a supervisory authority. We rely on standard contractual clauses to authorize any necessary international data transfers.
International Transfers
We receive data from customers wherever they sign in to our application globally. We store and process data in the United States, Canada and the UK, depending on customer and payee location and payroll needs. Data accessed by customers internationally may be transferred by such customers. In most cases, transfers are governed by Standard Contractual Clauses.
EU-US Data Privacy Framework Compliance
Extreme Reach complies with the EU-U.S. Data Privacy Framework (EU-U.S. DPF) and the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF) as set forth by the U.S. Department of Commerce. Extreme Reach has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF Principles) with regard to the processing of personal data received from the European Union and the United Kingdom in reliance on the EU-U.S. DPF and the UK Extension to the EU-U.S. DPF. Extreme Reach has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework Principles (Swiss-U.S. DPF Principles) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF. If there is any conflict between the terms in this privacy policy and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles, the Principles shall govern. To learn more about the Data Privacy Framework (DPF) program, and to view our certification, please visit https://www.dataprivacyframework.gov/
In compliance with the DPF Principles, Extreme Reach commits to resolve complaints about our collection or use of your personal information. EU individuals with inquiries or complaints regarding our policy or data privacy actions should first contact Extreme Reach at privacy@extremereach.com.
Extreme Reach is subject to the investigatory and enforcement powers of the Federal Trade Commission (FTC) with respect to its use of your data. Under certain conditions, you may have the right to invoke binding arbitration regarding your privacy rights. If Extreme Reach wrongly transfers your private data to third parties, it may be liable to you for damages.
ER has further committed to refer unresolved privacy complaints under the EU-U.S. DPF Principles to an independent U.S.-based third party dispute resolution provider. If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third party dispute resolution provider (free of charge) at https://feedback-form.truste.com/watchdog/request.
Children
Extreme Reach recognizes the importance of protecting the privacy and safety of children. Our services are primarily directed toward the advertising industry and are not directed toward children. We may, however, process information about children under the age of 16 for the purposes of paying children who are hired by our clients. We will never use any such information for any purpose other than to provide payroll services.
Data Retention
We retain data we collect for Payroll processing strictly for the purpose of providing Payroll Services. We may be obligated to retain data for contractual or regulatory reasons. Due to our legal obligations related to wage and tax payment, we are not able to delete your wage-related information for seven (7) years following the completion of the applicable payments. We do not retain any category of personal information referred to above for longer than necessary for the purposes for which it was processed.
Changes to This Policy
Extreme Reach reserves the right to change, modify, add or remove portions of this Privacy Policy at any time without notice (except when legally obligated to provide notice). Any changes to this Privacy Policy will become effective when we post the revised version on our website.
Contact Information
If you wish to change any personal information, such as the address where you receive payroll or tax documents, please send an email to performersupport@extremereach.com or call (800) 233-0278.
You can contact privacy@extremereach.com or 1-800-324-5672 if you have questions about this privacy policy, or for requests related to your privacy rights.
Last updated: August 21, 2023 to update EU-US DPF Compliance.
