Review and Approving Time cards

Reviewing and Approving Time cards allows you to confirm time cards are accurate. Once approved, time cards can be transferred to another approver in the system or to Extreme Reach Crew Services for processing.

• From the Dashboard, click on Review/Approve Time cards

• Using the drop down menu, select the Project that you need to collect time cards for. If you are working on multiple projects, you can leave this field blank to see time cards for all projects in the system.
• Using the calendar icon, select the period ending. You can leave this blank as well to see time cards for all period endings.
• Click on View Batches

• In the Review and Approve Time cards Screen, the Batches You Own section will show time cards that you have created, time cards you have collected from employees, or time cards that have been transferred to you from another approver. Find the batch of time cards that you need to approve.

• Click on Detail next to the batch that you need to approve to see a detailed summary of all time cards in the batch.

• You are able to hover over anything listed in blue to see more detail. For example, hovering over the Days Worked (Wrkd) will show all days worked, including the in/out times and work locations for that time card.

• Anything highlighted in yellow is something that should be drawn to your attention. For this time card, we see there was a meal penalty identified and assessed. Hovering over the highlighted are will give you more detail.

• If you need to look at a particular time card, click View next to time card which will take you into the time card screen

• From here you can make any necessary changes. If you would like to send the time card back to the employee for them to make changes, click on Send Time card to Employee at the bottom of the screen. You are able to enter a comment to the employee, which they will receive via e-mail. Once the time card is sent back to the employee, it will appear under the section Other Batches now that the employee owns the time card.
• When you are finished with the time card, click on Go Back to Review and Approve Time cards to continue the approval process.
• If you have not already done so, click the Signature check box (SIG) to confirm you or the employee has signed the time card.
• The two columns at the end are for Preliminary Approval (Aprv Plm) and Final Approval (Aprv Fnl).

• If you are the preliminary approver, check the boxes for Aprv Plm to mark your approval. If you are the Final Approver, check the boxes for Aprv Fnl to mark your approval. Please note that a time card cannot be transferred to Extreme Reach without a final approval.

• To save these actions, click on Hold/Mark Signed/Approve Selected Time cards
• Once all the time cards in the batch are signed and final approved, you are now ready to transfer the batches to either a different approver or to Extreme Reach Crew Services for processing. To do this, click Transfer Batches

• This will bring you to the Transfer Batches screen

• Select which batches you want to transfer by checking the box next to it
• Select the person you want to transfer the batches to. This typically will be your Extreme Reach Payroll Coordinator. If you need to transfer to another approver in the system, simply select their name from the dropdown list.
• Enter any notes as needed then click Transfer
• Your batches have now been transferred to your recipient who will receive a system-generated email notifying them of the batch transfer. Please note that because you have transferred the batch, you no longer own the time cards and are now unable to make changes to them.